Damonte Ranch Band Parent Organization Board Meeting
DRHS Band Room, 6-8pm
- DMI
- DMI coordinators to update & list event needs
- Trophies are in house and will be ready
- Sani-huts pickup Friday morning
- Bake sale – email to send out. Currently have donations of 10 dozen baked goods. Discussed setting up a second table and having coolers with drinks to sell as well.
- Programs done and signs being made this week
- Announcer script – modify script from last year
- “VIP Guest List” – for free admission for the Deputy Superintendent and 3 board trustees that will be in attendance
- Discussed the schedule for Friday and Saturday
- DMI coordinators to update & list event needs
- Craft Fair
- 63 paid participants, via payments @ PO Box & school drop box (per Treasurer)
- 82 booths per the Craft Fair map – is this accurate?
- Jamie has binder and past files from Holly. Working on reconciling the information from Holly’s spreadsheet with the paperwork, emails, and payment details from Emily.
- WCSD nutrition application was given to Ms. B to fill out for Craft Fair. Jamie will take the lead on filling out and returning.
- Past BPO Meeting Minutes
- Approve any unapproved minutes from previous meetings.
- Director Updates – Christi Blahnik
- Updates/Ideas
- Status of the show tops
- President Updates – Lisa Pruitt
- Updates
- Trailer registration – did we hear back from the school?
- Lisa to be keeper of the typewriter – will include it in raffle prizes for craft fair
- Vice President Updates – Anita & Greg Kitchingman
- Prop update
- It was requested that we obtain some sort of fabric covering for the scaffolding. Kitch provided dimensions and Jamie/Joell to source fabric (thinking some kind of lightweight rip-stop)
- Prop update
- Treasurer Report – Emily Kidd
- See attached Treasurer’s Report with details
- Flyers were handed out at the Fall Concert with a QR code to donate to the school, not the Band Program. Why/how? [Can we hand out flyers at other school events with our QR code?]
- Keep on agenda for next meeting
- Donation drive-thru (10/15). 55 cars, 3 bikes = $1,449.37 (includes in-person cash & check donations & QR code payments [4] at $95)
- Cost of materials needed to obtain Net Funds Raised
- $348.99 for signs, which can be reused if we want to do another spooky event next fall
- Cost of materials needed to obtain Net Funds Raised
- Vice President Fundraising Updates – Joell Stiner
- Dine & Donate update
- Spirit wear update
- Community Liaison Updates – Amy & Dan Barthel
- Updates/Ideas
- show t-shirts are in!
- Decided on food plans for all upcoming competition/trips so requests for donations & volunteers can go out
- Secretary Update – Jamie Griffin
- Updates/Ideas
- Any other updates, comments, concerns, needs?
- Updates:
- Trunk or treat on the 27th
- Comments:
- Concerns:
- Needs:
- A point person to update the website: Jen Parlane can help with updates, Rhodelyn Galera can also assist. Travel itinerary posted here also.
- Christi to continue to post updates for now and will get assistance as needed.
- Advertisement made with the season’s sponsors (ask Wendy A)
- A point person to update the website: Jen Parlane can help with updates, Rhodelyn Galera can also assist. Travel itinerary posted here also.
- Things needing to get done:
- Any orders needed?
- Schedule additional time for show shirts to come in next year – place on calendar for 2023
- Updates:
- Upcoming Meeting Schedule:
- October 25, 2022; 6-8pm
- November 1, 2022; 6-8pm
- November 15, 2022; 6-8pm
- November 29, 2022; 6-8pm