Damonte Ranch Band Parent Organization Meeting
DRHS Choir Room, 6pm
Attendees:
- Kandice Simpkins
- Lisa Pruitt
- Greg & Anita Kitchingman
- Lisel John
- Robert & Emily Kidd
- Dan Barthel
- Jamie Griffin
- Band Banquet
- Where: LifeChurch
- When: Friday, May 19th at 6:30pm
- Who: ?? Are we limiting guests? What is the seat count?
- Tables only will be limited to under 300, which would require us cap each band member at 2 guests.
- It was decided that instead of just tables, we would do a combination of rows of chairs with some tables at the side and take advantage of the outside space. This will allow us to not require RSVPs and let each band member bring whoever they need to.
- Seat Count: N/A
- Jazz Band is going to play
- Decorations:
- Kandice has balloon arches and table covers in DRHS colors.
- Digital Photo Booth: Epik weddings/events
- Need: volunteer sign up to man it
- Dan adding to the volunteer Signup Genius
- Need: backdrop
- Robert Kidd will provide backdrop
- Jamie will secure props
- Need: volunteer sign up to man it
- Senior Tables: 25 Seniors
- Box Display: Senior parents working on this
- Photo Mat: Signed photo mats. Two 4×6 photos. One of the whole group and one of just seniors.
- Senior Books: ? Is this happening?
- Books not happening, but there will be Class of 2023 Band keychains in addition to the boxes and photos.
- Certificates and Awards: Christi says she is on target. Envelopes are purchased.
- Video: Heidi Wilson is doing
- Need: Email to go out to students and parents for any pictures they wish to submit to video. Deadline is this Saturday as Heidi needs video completed this weekend to pass off early to LifeChurch to test with their technical systems.
- Kandice will send the details to Lisa, and she will send email through Cut Time.
- Desserts:
- Need: Where are we with any donation success?
- We have $500 from Tamarack specifically for the banquet, and the BPO has some funds available that can be used for additional needs.
- Need: What other plan are we thinking/needing?
- Robert will get two sheet cakes from Costco
- Lisel to check with LifeChurch about coffee and determine if this is an option or if we may need to make it available
- Other drinks available in the band closet leftover from Bingo
- 6 dozen donuts from Doughboys, Kandice is working on a donut wall
- Lisa will send out an email via Cut Time to make sure parents know that the dessert “admission” does not require enough to feed the entire group, but just a small contribution. If parents choose not to participate that is fine as we will have other desserts as well. Kandice to provide the details for the email.
- Need: Do we have plates and napkins supplies?
- Robert will get from Costco
- Need: Where are we with any donation success?
- Other:
- Staff Gifts
- Lisel and Kitch both have items that can be used for gifts (from Katie Grace and Jen Parlane)
- Need a sign for the staff gift table that it is staff appreciation only
- Dan will contact Jason Dunphy to see about getting the leftover gift cards from Bingo to use as additional staff gifts
- Staff Gifts