Damonte Ranch Band Parent Organization Board Meeting
6-8pm
- Past BPO Meeting Minutes
- Approve any unapproved minutes from previous meetings.
- Director Updates – Christi Blahnik
- Need $2000 approved to purchase marching band music so staff can start working on altering parts (requested 6/10/22)
- Approved unanimously.
- Booster Credit will be provided to purchase music.
- Need $2000 to pay for lessons and Spring staff fees (requested 5/26/22)
- Approved
- Check was given to bookkeeper on 5/27/22.
- We have lost Damonte facilities for the Mandarins visit and DMI due to athletics needing the facilities even though we scheduled our events after the athletics calendar was set.
- Amy is working on this at the district level and we will also be planning to communicate with band families so they can let our Damonte Admin & WCSD Trustees know about this issue.
- Need $2000 approved to purchase marching band music so staff can start working on altering parts (requested 6/10/22)
- Treasurer Report – Emily Kidd
- Updates on money owed
- Outstanding fees for marching and IP will be entered into CutTime. Emily has records showing which families owe and the amount owed per family.
- CutTime updates
- Links to tutorial videos are in the shared folder. Here is the current split of who is in charge of each section of CutTime:
- Communication – Lisa
- Financial – Emily
- Volunteers – Barthels
- Uniforms – ?
- Inventory – Ms. B.
- Assignments – Ms. B
- Links to tutorial videos are in the shared folder. Here is the current split of who is in charge of each section of CutTime:
- Updates on money owed
- President Updates – Lisa Pruitt
- Updates/Ideas
- See below in ‘to discuss next time’ for communication ideas.
- Password change?
- We will be changing the Google Drive password for the current board.
- Agenda Template? Ideas?
- Lisa will create an agenda in Google Docs (same template as this meeting). The Board and Ms. B can then add items to it leading up to each meeting.
- Communication, emails, how often and when to start?
- Food for next season:
- There was general discussion that we would like to do full meals less. We feel that this would be less taxing on families overall and will hopefully boost volunteerism in other needed areas. We would like to ask families to donate to the snack cart and then do full meals at strategic/needed times throughout the season.
- Updates/Ideas
- Vice President Updates – Anita & Greg Kitchingman
- Updates/Ideas
- Vice President Fundraising Updates – Holly Sterling
- Updates/Ideas
- Community Liaison Updates – Amy & Dan Barthel
- We plan to invite community members, trustees, and district admin to large DRHS events.
- Band Day:
- We have concerns about parents driving students around when they aren’t cleared by the district. After discussion, we’re wondering if we can designate drop off spots in the middle of neighborhoods and have the kids walk from there. We could also get school buses to drop kids in central areas and then shuttle them from area to area. We would also recommend that we do less band days and make them more of a focused effort.
- Secretary Update – Vacant
- Any other updates, comments, concerns, needs?
- Updates:
- Comments:
- Concerns:
- Needs:
- Things needing to get done:
- To discuss next time:
- Website/Communications: can we move the website to the district platform? Are there things we put on the Band app that we can start putting on the website instead? Could we use the Band app just for student communication? Can we use just one calendar? We’d like to use Google exclusively and then link it to other places.
- Sponsorship plan for trailer wrap: we need to figure out how to get this item covered.
- Band Day dates/format: See above in Community Liaison section
- Travel/Lodging plan for CA Marching Band competitions.
- Uniform Tops
- T-shirts (sponsorship by Greater NV Credit Union?)
- Check into Jakoo/Jakroo? for shirt/apparel/swag ordering
- Next Meeting:
- Wednesday, July 13th from 6-8pm at the Clubhouse at Saddle Ridge.