Damonte Ranch Band Parent Organization Meeting
DRHS Band Room, 6-8pm
- Director / Christi Blahnik
- NNIA Show @ DRHS, Saturday April 8
- What support is needed from the BPO
- Additional volunteers needed in snack bar (band app has sign-up link)
- Updates
- Needs from Kyle
- NNIA Show @ DRHS, Saturday April 8
- President updates / Lisa Pruitt
- Trailer registration – President needs to process at DMV as the signer on the purchase (folder to be provided at meeting)
- Trailer sponsorships – initial sponsorships were a two-year agreement. We can revisit the sponsorship levels after the 2023-24 school year.
- BPO Policies – we need to create & ensure they are in compliance with the WCSD Policies
- WCSD Policy Requirements:
- Student Activities Funds Procedures Manual Area of interest beginning p. 12
- Gift, Grants, Donations
- Procurement
- Contract Review and Approval
- WCSD Policy Requirements:
- Trailer registration – President needs to process at DMV as the signer on the purchase (folder to be provided at meeting)
- Vice-President Updates / Anita and Greg Kitchingman
- Band Banquet – what time is this?
- Volunteers include Brandi Stewart & Kandice Stimpkins
- Band Banquet – what time is this?
- Treasurer Report / Emily Kidd
- See attached Treasurer’s Report with details, including Dine & Donate $$
- SoCal Bus Invoice totaled $22,500
- We have paid $13,600 so far
- We owe $8,900
- We need a tax document: State of Nevada Department of Tax Exemption letter (NOTE: THIS DOCUMENT HAS AN RCE (Religious, Charitable, Education) # and states that your organization is exempt from paying state sales tax; this document is not the same as an IRS-501c
- On 04/01, mailed out sponsorship letters to the previous donors (that sent checks). #87
- Dine and Donates $ still coming in, $2,000 City Council Donation
- Marching Season Collection Efforts:
- As of 03/27/23, $12,532 owed (19 families)
- As of 2/27/23, $13,709 owed (22 families)
- As of 01/18/23, $22,338.56 owed (39 families)
- Vice-President Fundraising Updates / Lisel John
- Redline Online fundraiser Update: $3,962 (first check)
- Mini Golf fundraiser in May (Lisel & Kyle coordinating)
- Dine and Donates
- Donation letters – P&L $1,085
- Bingo night, April 21 — Marketing Plan? Assign tasks to board members
- Subcommittee ideas/concerns to vote on as a bord
- Backyard Raffle
- Community Liaison Update / Amy and Dan Barthel
- Volunteers
- Secretary Update / Jamie Griffin
- Website is live!!!!
- Newsletter has been sent out. We should start thinking about what we want to include in the next one – I would like to send a recap out at the end of the school year.
Upcoming Events:
- NNIA Show @ DRHS, Saturday April 8
- Dine & Donate: Qdoba, April 6
- April 14 – 17: Varsity IP Trip – ADLA Competition, Southern California
- Bingo Night!, April 21 @ Life Church
- Dine & Donate: Yogurt Beach, May 16
- Band Banquet, May 19 @ Life Church
- Dine & Donate: MOD Pizza, May 24
- Megaband Concert, May 31
Any other Updates, Comments, Concerns, Needs?
- Updates
- Comments
- Concerns – Fundraising Needs
- Spring BBQ for incoming band families: when, where, how?
- Next meeting:
- Signs/banners for sponsors
- Digital band day
- Fee collection ideas for next year (should we even be involved?)