All Band Parent Organization Board positions shall be for a term of one year and hold 1 of the 6 deciding votes on agenda items. The band Director is a non-voting member of this group unless a tie-breaking vote is necessary. All Board positions, Chair and Team helpers are unpaid volunteer positions. If a position is unfilled, duties may be distributed to other Board Members or a Chair position.
2024 – 2025
PRESIDENT: Jamie Griffin
- Oversees all aspects of the BPO Organization’s calendar, fundraising, and budget.
- Creates the agenda for Booster meetings in coordination with the Secretary one week prior to meeting.
- Presides at all Band Parent Organization Meetings & calls meetings of the BPO when necessary.
- Reviews and coordinates all BPO new proposed projects with the Band Director.
- Serves as a co-signer for organization funds.
- Spring Nominations: Oversees annual Board and Chair positions and elections each spring.
- Transition to new board: assists transition by passing all documents to aid the incoming President.
VICE-PRESIDENT: Lisel John
- Assists the President and may assume the duties of the President in that officer’s absence.
- Oversees all Sponsorships and Grants, distribution of materials, sponsorship recognition/advertising.
- May serve as a co-signer on organization funds with board approval.
- A liaison to connect with and assist all committee Chair positions.
- Works closely with the Travel Chair to arrange bus and hotel reservations, coordinate chaperones, student travel paperwork, bus assignments, and hotel oversight.
- Transition to new board: assists transition by passing all documents to aid the incoming Vice-President.
VICE-PRESIDENT of Fundraising: Kandice Simpkins
- Coordinates and oversees all Band Parent Organization fundraising opportunities.
- Keeps records of student distribution of money of funds raised during events.
- Works with the Treasurer to distribute fundraising and volunteer credits in student Cut Time accounts.
- Oversees fundraisers’ calendar, paperwork associated with events, ledgers of profits of each event, and communicates the fundraising calendar of activities during membership and executive meetings.
- Transition to new board: assists transition by passing all documents to aid the incoming Vice-President of Fundraising.
TREASURER – General Accounting: Joell Stiner
Manager of the annual budget and all funds of the Band Parent Organization.
- Collects receipts and bills for all Band Parent Organization disbursements.
- Serves as administrator and as co-signer on organization funds.
- Records and shares with the director all financial matters of the Band Parent Organization.
- Gives to the general membership, at each regular meeting, a full report of all accounts.
- Transition to new board: assists transition by passing all documents to aid the incoming Treasurer.
SECRETARY: Rebecca Gunderson
- Records minutes of all BPO committee and general membership meetings, submits minutes for approval at successive meetings, and prepares correspondence of the organization.
- Keeps all original records and documents of the Boosters, including contractual agreements, correspondence received, by laws and by law revisions, and documents created for the organization.
- May serve as a co-signer on organization funds.
- Manages student and parent information forms, Band Handbook forms.
- Creates the agenda for Booster meetings in coordination with the President one week prior to meeting.
- Maintains the Band Parent Organization section of the DRHSband.org website.
- Transition to new board: assists transition by passing all documents to aid the incoming Secretary.
COMMUNITY LIAISON: Maggie Harris
- Reach out to connect alumni and alumni families with DRHS band.
- Share DRHS concert dates with the community and donors, and WCSD events list.
- Connect with community for sponsorships, playing gigs, assist with public relations.
- Connect with local Marching band booster and parent groups.
- Bring dates of relevant community music events to DRHS band calendar.
ADVISORY: (unfilled)
- Person who previously served in any capacity on DRHS’s BPO Executive Board.
- Serves by Director invitation only.
- This is not a voting position on the BPO’s Executive Board.
STUDENT LEADERSHIP REPRESENTATIVE: (TBD)
- This student chosen by the Student Leadership group will attend all BPO and Parent Meetings to be an active participant in all meetings.
- Return to Student Leadership a summary of meeting discussions.
- Lead decision making opportunities about upcoming events, planning, and BPO planning with Student Leadership group.
- This is not a voting position on the BPO’s Executive Board.
ELECTIONS FOR NEXT SCHOOL YEAR
Each spring the Band Parent Organization (BPO) team takes the opportunity to thank last year’s BPO Board and Chair for their service and begin the process of electing a new Board and assigning new event chairs for the upcoming school year.
Our Band Parent Organization works hard to both lessen student fees and support the band director’s program goals. There are many opportunities to become involved within your own comfort level, strengths and interests. All Board positions, and event chair and team helpers are unpaid volunteer positions. Parents organize by being:
- Participate in the BPO by holding an elected board position.
- Event chairs to organize an event or group of tasks throughout the school year.
- Assist event chairs by participating in the event committee.
Timeline:
April: Updated Executive Board and Chair descriptions distributed to all parent members. Nominations are accepted for next year’s Executive Board and Chair positions.
May: Nominees are introduced at parent meeting, time is given for each nominee to introduce him or herself. An online election via Google vote to all fully paid parent members takes place.
June: Announcement of new BPO Executive Board, which is effective immediately.
